Agile Transformation Roadmap Sprint

WHY this Workshop?

Kickstart your Waterfall to Agile Transformation Roadmap in just 3* days. Decide on Agile approach, develop integrated process map, and create an implementation roadmap. Do it collaboratively achieving alignment and buy-in across all critical stakeholders. You can even develop new high-level job descriptions for new roles and develop staff transition + training plan.*

Most valuable, as part of this workshop we train and equip a leader in your organization on HOW to deliver this workshop in the future. We teach you “how to fish” and apply this to future business needs.

No matter which of the below represents your current state, how predictive (blue) or responsive (orange) you plan to be, we can help you get there fast.

HOW does it work?

Prerequisites for this Sprint
- Current division structure including list of staff and their roles
- Any type of visualization of current portfolio, program, and execution processes
- List of key goals / expectations as well as specific success measures / KPIs for implementing Agile
- Key stakeholders (listed further below) committed for 3 days (5 days for the leader)
Pre-Planning & Leader Training [Leader only]
- Session purpose, overview, format, logistics, setup, and formal invitation
- Detailed workshop run-through focusing on leader facilitation
- Outcome: Workshop readiness and clear purpose
Day 1: Current Process, People, & System Mapping [6 to 12 key stakeholders]
- AM: Map out current processes, teams, and systems across the 4 primary layers: Business Strategy, Portfolio, Program, and Execution
- PM: Discuss and evaluate different Agile approaches (including benefits / drawbacks) as well as roll-out approaches:
  - Adaptive (business and portfolio remain predictive while program and execution become Agile),
  - Parallel (both predictive and Agile co-exist parallel),
  - Hybrid (single but combined process), and
  - Complete (full Scrum or Scaled Agile approach)
- Outcome: Align on and decide on short-term and long-term Agile Transformation goal
Day 2: Mapping Near-Future State [6 to 12 key stakeholders]
- AM: Map out and determine new Agile processes and integration points
- PM: Map out and determine new Agile roles and reporting structures
- Outcome: Gain a clear shared vision of Near-Future State of Agile
Day 3: Agile Implementation Roadmap [6 to 12 key stakeholders]
- AM: Assess staff gaps, skill gaps, and key transition efforts (e.g. training)
- PM: Develop implementation roadmap including culture changes, communication strategy, and risk mitigation approaches
- Outcome: Complete draft Agile Implementation Roadmap
Optional Day 4: Role / Job Description Definition [limited to 3 to 8 division executives as well as HR / recruitment]
- AM: Role, skill, qualification definition for key new roles
- PM: Staff transition and training planning
- Outcome: Staff restructure and recruiting readiness
Post-Planning & Leader Training [Leader only]
- Workshop retrospective and leader training
- Collaboratively produce final version of all resulting work and decisions (draft version is available right after Day 3 of the workshop).
- Outcome: All final documentation and assets

WHO should participate?

Key Stakeholders including Division directors, managers, product managers, release managers, etc.
At least one ultimate decision makes (e.g. VP of Division) who can enter the stage in a few critical times to direct key decisions
Optional: HR / recruitment representatives

WHAT do I get out of it?

Near-future state including integrated process and role map (varies depending on Agile approach)
Agile implementation roadmap including culture change and communication strategy
Optional: High-level job descriptions for new roles as well as high-level staff transformation and training plan
Most importantly, a Trained Leader in your organizations that can lead this workshop again in the future (including workshop templates and materials).

Logistics

Location is provided by the client (ideally a large boardroom with multiple areas for execution team collaboration)
The room must include a large wall / area minimum 10 meters wide (glass, whiteboard, wood, drywall or any combination) used to plan and visualize findings
Breakfast, lunch, snacks are provided by the client